Up a level
Event Coordinator
Checklist (pdf)
Event Administration
Course Setting
Forms
Paddy Pallin Rogaine

.

 

This page contains information for NSWRA committee members and for the many volunteers who help to make rogaines happen in NSW.

 

 

 

 

 

 

 

 

 

[ Home ] [ About Events ] [ About Rogaining ] [ About NSWRA ] [ Resources ] [ 2008 Aus Champs ]  

Course Setting

Course Setting and Mapping

The IRF (International Rogaining Federation) manual "Organising a Rogaine" by Rod Costigan is the starting point for information on course setting.  Copies of this book may be obtained by course setters from the Events Manager, or it is available for download on the Books page.

A shorter document, "Guidelines for Course-Setters on Technical Standards" is in the Legacy Documents section.  Both this document and the Costigan book were last revised in 1995.  Since then there have been considerable advances in technology that affect the way a course can be set and maps produced.  The following information is intended to supplement these documents.

There are a range of methods available for preparing a rogaine map. The best method will depend on how much time you can spend, how accurate you want the map to be, and what kind of basic data is available for your course.

Some useful resources that may help with map preparation:

Don't forget that along with the map and control card, you'll also need to prepare a list of control descriptions and points, and a "Flight plan" intentions sheet.

Landowners

Unfortunately in NSW, local councils generally won't give out information on land ownership. When you meet landowners, ask them to show you their property boundaries on a map. Also ask if they can provide any details of their neighbours.

If landowners are generally comfortable with the idea of a rogaine on their property, leave some information with them to digest. Some useful information might include:

  • a general flyer on rogaining
  • a previous rogaining map
  • an introductory letter about your event, including the area you are looking at, the date of the event, your contact details. Describe what would be invovled for a landowner, remembering that their land may need to be accessed by course setters, vetters, flag hangers, participants and flag collectors.
Landowners often ask about insurance. NSWRA is insured by the Australian Rogaining Association and a copy of the insurance policy is available on the Insurance Documents page of the ARA website. The "Landowner Insurance Clause - Draft" should be given to landowners in your communications with them.

Some landowners have particular requirements, including:

Land Information Centre

You must obtain permission from the "Land Information Centre" (LIC) to use their CMA maps for your Rogaine course. This is very simple to do, and they always give us permission. They do not charge us money as long as we put an advertisement on our website, which of course we do.

They will send you back a letter containing the copyright words to be placed on the map. They also request that you send a copy of your completed map to them, for their records.

Your letter to them must state: the maps you want to use, the date of the event, and that you are from the Rogaining Association. It is always good practice to thank them for their continuing support.

A sample letter is available.