Organising a Rogaine

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Event Coordinator
Checklist (pdf)
Event Administration
Course Setting
Forms
Paddy Pallin Rogaine

These pages contain information for NSWRA committee members and for the many volunteers who help to make rogaines happen in NSW.

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Resources for organising a Rogaine

The book, "Organising a Rogaine" by Rod Costigan, is a fantastic reference for organisers and NSWRA owns several copies. You can arrange to borrow a copy through the Secretary on the Committee, or there's also information on purchasing a copy on the Books page. This website contains more specific advice relevant to organising a rogaine in NSW. Good luck!

There are four key roles involved in organising a Rogaine:

Event Coordinator
Administrator(s)
Course Setter(s)
Caterer(s)

Event Coordinator Role

To act as an overall coordinator.
To check that everything gets done.
To be a main point of contact for other volunteers.
To seek information and assistance from the committee (The Events Manager on the Committee should be an initial point of contact).
Please see the Coodinator page for all the information you need.

Administrator Role

To prepare the entry form, accept and process entries.
To record and bank entry and membership fees received.
To provide information to competitors before, during and after the event.
To register teams, distribute maps etc at the registration desk on the day of the event.
To record arrivals and departures, calculate scores and allocate placings.
To compile a result list. This job does require computer skills.
Please see the Administrator page for all the information you need.

Course Setter Role

To design and mark out the position of all check points and prepare the map.
Please see the Course Setter page for all the information you need.

Caterer Role

To prepare a menu and divide up amongst the members of your team the task of purchasing the materials and bringing them to the event.
To supervise the cooking and presentation of the food and drinks at the event.
To keep track of all costs, submit a claim to the treasurer and see that your team is reimbursed.

These roles do not necessarily need to be undertaken by four separate people. Ideally a Rogaine should be organised by a team of people working together. This checklist provides a guide to the key tasks that need to be completed and who may undertake each task.